Statutory Records & Registers

  1. Home
  2. Company Law
  3. Statutory Records & Registers

Statutory Records & Registers

As per the provisions of the Companies Act, 2013, the Companies are required to prepare various statutory registers and other statutory documents.

The Registers need to maintained and updated eventually and should be kept at the Registered Office of the Company. The Statutory Registers to be maintained by the Company are as follows:

Sr. No. Relevant Section & Rules Register
1. Section 88 (1) and Rule 3 (1) of the Companies (Management and Administration) Rules, 2014 MGT-1: Register of Members
2. Section 88 (1) and Rule 4 of the Companies (Management and Administration) Rules, 2014 MGT-2: Register of Debenture holders
3. Section 88 (2) and Rule 6 of the Companies (Management and Administration) Rules, 2014 Index of Members
4. Section 88 (2) Index of Debenture Holders
5. Section 88(3) Register and Index of Beneficial Owner
6. Section 88(4) and Rule 7 of the Companies (Management and Administration) Rules, 2014 MGT-3: Foreign Register of Members, Debenture holders, other security holders or beneficial owners residing outside India
7. Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014 Form SH-2: Register of Renewed and Duplicate Share Certificate
8. Section 54 and Rule 8 (14) of the Companies (Share Capital and Debentures) Rules, 2014 Form SH-3: Register of Sweat Equity Shares
9. Section 62 and Rule 12 (10) Form SH-6: Register of Employee Stock Options
10. Section 68 and Rule 17 (12) of the Companies (Share Capital and Debentures) Rules, 2014 Form   SH-10: Register of Shares or Securities Bought Back
11. Section 170(1) and Rule 17 of the Companies (Appointment and Qualification of Directors) Rules, 2014 Register of Directors and KMPs
12. Section 73 and Rule 14 of the Companies (Acceptance of Deposits) Rules, 2014 Register of Deposits
13. Section 85 and Rule 7 of the Companies (Registration of Charges) Rules, 2014 Form CH-7: Register of Charges
14. Section 186 and Rule 12 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-2: Register of Loans/Guarantee/Security and Acquisition by Company
15. Section 187 and Rule 14 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-3: Register of Investments not held in its own name
16. Section 189 and Rule 16 of the Companies (Meeting of Board and its Powers) Rules, 2014 Form MBP-4: Register of Contracts or Arrangements in which Directors are interested

Other records to be maintained by the Company are:

  • Board Meeting Minutes Book
  • General Meeting Minutes Book (i.e. AGM, EGM, Postal Ballot, Creditors Meetings, Debenture holders Meetings)
  • Books of Accounts/Financial Statements
  • Register of Directors Attendance at Board/Committee Meetings

J&P’s Professional Services Include:

  • Preparation of all the statutory registers;
  • Preparation of all associated documents related to Board Meetings;
  • Preparation of all associated documents related to General Meetings;
  • Maintaining all statutory records.

Submit Query



Jain & Partners is an ace IPR & Corporate law Consultancy firm having immense experience since year 2001 in the area of IPR laws. It provides services to domestic companies or individuals for their overseas investment and also to foreign companies or individuals for their investment in India in all respects that includes Corporate Law, Intellectual Property Law, Foreign Exchange Management Law, Import Export Law and Taxation Law etc.